Payroll Administrator

Job Overview:

The Payroll Administrator is responsible for processing salary payments to the clients and their employees. Their responsibilities include calculating salaries, calculating overtime earnings, and updating employee hiring or termination information on the payroll system, and preparing internal and external tax reports. They may also conduct self-internal audits. To ensure success as a Payroll Administrator, you should demonstrate knowledge of applicable tax laws and ideally have experience in a similar role. A first-class Payroll Administrator will be detail-oriented and someone who can accurately and timely process salaries.

Your deep and strong knowledge of payroll legislation and processes is essential. The system used is only a tool, but it does not replace the knowledge the individual has; with that said, we use various systems to process payroll and other services for our clients.

Responsibilities and Duties

• Correspond with the clients using provided company communication channels as necessary to receive information, authorization, investigations, adjustments, and inquires or confirmation to process payroll.
• Implement, maintain, and review payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepare and maintain accurate records and reports of payroll transactions.
• Complete client requests for additional system configuration based on the client’s needs and requirements.
• Review, analyze, and verify payroll reports and documents.
• Respond to external agencies including any government or regulatory authority in conjunction with the in-country providers.
• Prepare pay statements, invoices, and direct deposit register, and validate reports.
• Distribute pay stubs electronically to clients or clients’ employees.
• Help customers remain payroll compliant and provide applicable payroll compliance information. When applicable direct customers to the appropriate government resources.
• Assist the accounting team with customer reconciliations.
• Support the treasury team with accounting processes/tasks.
• Prepare and transmit customer information updates and releases.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitate audits by providing records and documentation to auditors.
• Stay current with Payroll, compensation, and time off regulations / law changes.
• Follow the company’s information security and privacy policies and procedures in all aspects of work as part of the company’s compliance to ISMS and PIMS.

Key Competencies

• Knowledge of Microsoft Office and the Internet is required.  Knowledge of CRM and sophisticated payroll systems an asset
• Strong communication, analytical, and problem-solving skills
• Meticulous attention to detail
• Able to deal with confidential information with a high degree of diplomacy.
• Strong team player, capable of performing in a fast-paced, deadline-driven environment.
• Successful candidates will be required to undergo a criminal record check.

Education & Experience

• Diploma or bachelor’s degree in accounting.
• Completion of CPP (Certified Payroll Professional) or working towards completion is an asset.
• Excellent knowledge and understanding of Accounting and Payroll concepts, calculations, and regulations.
• 3 years’ experience in the payroll processing function preferred.
• Experience with Year End Preparation